Fix Messy Fonts

Using QuickTime Movies
in Microsoft PowerPoint
or Apple Keynote

Digital Movies that use the QuickTime architecture can be embedded in presentation programs such as Microsoft PowerPoint and Apple Keynote. During a presentation, the QuickTime movie added to an individual slide can be played directly from the slide or displayed using the QuickTime Player itself.

For APPLE COMPUTERS...
For WINDOWS-BASED COMPUTERS...

FOR APPLE COMPUTERS...

In general, embedding a QuickTime movie into either Microsoft PowerPoint or Apple Keynote on computers running the Apple Operating System is a simple matter of using an INSERT COMMAND.

Movies are often not saved in the presentation file itself, but are referenced from the presentation, linking to a folder or directory of the movies. This helps prevent the presentation file from becoming overwhelmingly large and bloated.

FOR MICROSOFT POWERPOINT on Apple Computers...

Create a slide Use whatever templates or styles you prefer

Insert the movie

Go to the INSERT menu

Select the option MOVIE AND SOUNDS

Select the option MOVIE FROM FILE

Navigate to the location of the QuickTime Movie, choose it.

Determine if you want the movie to play automatically or by using a mouse click.

On the slide, resize the movie as needed.

Save your PowerPoint file.

Play the slide and its embedded movie.

FOR APPLE KEYNOTE on Apple Computers...

Preferences settings Keynote's Preference Settings determine whether an audio or movie file is copied into the presentation file (making it larger) or only referenced as a link to a folder of audio and movie files.

Create a slide Use whatever templates or styles you prefer

Insert the movie

Go to the INSERT menu

Select the option CHOOSE

Navigate to the location of the QuickTime Movie and insert it.

On the slide, resize the movie as needed.

Save your Keynote file.

Play the slide and its embedded movie.

FOR WINDOWS-BASED COMPUTERS...

In general, embedding a QuickTime movie into PowerPoint on computers running the Windows Operating System requires the use of an INSERT OBJECT command, rather than INSERT MOVIE. QuickTime movies are not considered a file format that can be directly embedded into a slide. Rather, a link is made to the ".mov" file and it is played in the QuickTime Player itself.

Movies are not saved in the presentation file itself, but are referenced from the presentation, linking to a folder or directory of the movies. This helps prevent the presentation file from becoming overwhelmingly large and bloated.

FOR MICROSOFT POWERPOINT on Windows-based Computers...

Confirm you have QuickTime
Since QuickTime does not come with a Windows-based operating system, it must be installed separately. If you have recently installed iTunes, QuickTime was automatically added to your computer. Otherwise, you can download the free version of QuickTime at this web address...

http://www.apple.com/quicktime/

Warning on directory structures Be sure your PowerPoint file and the movies you are linking to are always in the same folder or directory. Otherwise, Microsoft's Operating System will lose the threads between the PPT file and the movies, and may result in an error message, such as "Can't find the movie."

Create a slide Use whatever templates or styles you prefer

Insert an object

Go to the INSERT menu

Select the option OBJECT (you may have to click the little down arrow in the menu to see this menu option)

From the Insert Object options window

Select the radio button labeled "Create from file"

Use the "Browse" button to navigate to and select the specific movie you wish to add to your PowerPoint slide

Do NOT check mark the option to create "Link"

Do NOT check mark the option to "Display an icon"

Click the OK button to finish inserting the movie object into your slide.

Arrange the elements of your slide

Confirm that your movie object has been inserted into your slide. You will see the NAME of the movie appear in a small object box.

If the movie name is truncated, use your mouse to grab an "anchor point" on the right side of the object box and drag it to enlarge the horizontal real estate of that box.

Relocate the object box anywhere on your slide that works well with your text or images.

Do NOT resize the object box to resemble the size of the movie you want to display. The object box is not the movie; it is only a link to play the QuickTime movie in the QuickTime Player itself.

Create an Action Setting for your object
Now that the movie object has been created, you must give it instructions on how to play its movie.

Select the movie object by clicking it once. Its anchor points will be made visible.

From the menu for SLIDE SHOW, select ACTION SETTINGS (you may have to click the little down arrow in the menu to see this menu option). Or after selecting the movie object, just RIGHT-MOUSE-CLICK the object and select ACTION SETTINGS from the contextual menu.

The Action Settings options window appears.

There are several options in the section of the window labeled "Action on Click"

Select the radio button labeled "Object action" and from the picklist of actions, select "Activate Contents"

In the lower section of the window, check mark "Highlight Click" in order to give you visual confirmation that you have clicked the movie object when giving your PowerPoint presentation.

Click OK.

Save your PowerPoint presentation

To display your movie

Begin your PowerPower presentation as "Slide Show"

When you reach a slide with a movie object, click that object once.

A Microsoft alert appears asking if you want to continue. Unfortunately, this alert always appears. Just click the "YES" button.

In a moment, the QuickTime Player launches and your movie automatically begins to Play on top of your PowerPoint presentation.

You can dynamically resize the player window size as needed.

When the movie is finished, you can play it again using QuickTime's player controls, or just return to your PowerPoint presentation...which is still in presentation mode.

The first time the QuickTime Player is launched, it takes a few moments. Consider launching QuickTime Player before your PowerPoint presentation so it is ready to be used and there is reduced waiting.

QuickTime Movies with lots of tracks
Some QuickTime movies are created with many tracks of data, such as the video track, the audio track in English, the audio track in Spanish, text captions in English, text captions in Spanish, and even interactive buttons and sprites that turn tracks off and on.

On Windows-based computers, these multiple track QuickTime movies sometimes don't display intact the first time. The quick fix is to immediately click the QuickTime Player's "Go to end of movie" button. Then click the "Go to start of movie" button. All tracks are now engaged and are displayed.

*FOR MICROSOFT POWERPOINT on Apple Computers...*

Create a slide	Use whatever templates or styles you prefer

Insert the movie	Go to the INSERT menu Select the option MOVIE AND SOUNDS Select the option MOVIE FROM FILE Navigate to the location of the QuickTime Movie, choose it. Determine if you want the movie to play automatically or by using a mouse click. On the slide, resize the movie as needed. Save your PowerPoint file. Play the slide and its embedded movie.

*FOR APPLE KEYNOTE on Apple Computers...*

Preferences settings	Keynote's Preference Settings determine whether an audio or movie file is copied into the presentation file (making it larger) or only referenced as a link to a folder of audio and movie files.

Create a slide	Use whatever templates or styles you prefer

Insert the movie	Go to the INSERT menu Select the option CHOOSE Navigate to the location of the QuickTime Movie and insert it. On the slide, resize the movie as needed. Save your Keynote file. Play the slide and its embedded movie.

*FOR MICROSOFT POWERPOINT on Windows-based Computers...*

Confirm you have QuickTime	Since QuickTime does not come with a Windows-based operating system, it must be installed separately. If you have recently installed iTunes, QuickTime was automatically added to your computer. Otherwise, you can download the free version of QuickTime at this web address... http://www.apple.com/quicktime/

Warning on directory structures	Be sure your PowerPoint file and the movies you are linking to are always in the same folder or directory. Otherwise, Microsoft's Operating System will lose the threads between the PPT file and the movies, and may result in an error message, such as "Can't find the movie."

Create a slide	Use whatever templates or styles you prefer

Insert an object	Go to the INSERT menu Select the option OBJECT (you may have to click the little down arrow in the menu to see this menu option)

From the Insert Object options window	Select the radio button labeled "Create from file" Use the "Browse" button to navigate to and select the specific movie you wish to add to your PowerPoint slide Do NOT check mark the option to create "Link" Do NOT check mark the option to "Display an icon" Click the OK button to finish inserting the movie object into your slide.

Arrange the elements of your slide	Confirm that your movie object has been inserted into your slide. You will see the NAME of the movie appear in a small object box. If the movie name is truncated, use your mouse to grab an "anchor point" on the right side of the object box and drag it to enlarge the horizontal real estate of that box. Relocate the object box anywhere on your slide that works well with your text or images. Do NOT resize the object box to resemble the size of the movie you want to display. The object box is not the movie; it is only a link to play the QuickTime movie in the QuickTime Player itself.

Create an Action Setting for your object	Now that the movie object has been created, you must give it instructions on how to play its movie. Select the movie object by clicking it once. Its anchor points will be made visible. From the menu for SLIDE SHOW, select ACTION SETTINGS (you may have to click the little down arrow in the menu to see this menu option). Or after selecting the movie object, just RIGHT-MOUSE-CLICK the object and select ACTION SETTINGS from the contextual menu. The Action Settings options window appears. There are several options in the section of the window labeled "Action on Click" Select the radio button labeled "Object action" and from the picklist of actions, select "Activate Contents" In the lower section of the window, check mark "Highlight Click" in order to give you visual confirmation that you have clicked the movie object when giving your PowerPoint presentation. Click OK. Save your PowerPoint presentation

To display your movie	Begin your PowerPower presentation as "Slide Show" When you reach a slide with a movie object, click that object once. A Microsoft alert appears asking if you want to continue. Unfortunately, this alert always appears. Just click the "YES" button. In a moment, the QuickTime Player launches and your movie automatically begins to Play on top of your PowerPoint presentation. You can dynamically resize the player window size as needed. When the movie is finished, you can play it again using QuickTime's player controls, or just return to your PowerPoint presentation...which is still in presentation mode. The first time the QuickTime Player is launched, it takes a few moments. Consider launching QuickTime Player before your PowerPoint presentation so it is ready to be used and there is reduced waiting.

QuickTime Movies with lots of tracks	Some QuickTime movies are created with many tracks of data, such as the video track, the audio track in English, the audio track in Spanish, text captions in English, text captions in Spanish, and even interactive buttons and sprites that turn tracks off and on. On Windows-based computers, these multiple track QuickTime movies sometimes don't display intact the first time. The quick fix is to immediately click the QuickTime Player's "Go to end of movie" button. Then click the "Go to start of movie" button. All tracks are now engaged and are displayed.