NOVEL Sub-Committee Meetings

August 29, 2007

1) On Weds 8/29, at 530 PM, Jason Barton, Nancy, Kathleen will go over planning for Wikipedia

Digital Universe ( http:// www.digitaluniverse.net/) that expressed some interest in working
with us last fall. We may be able to develop that relationship, too, if the committee felt it could be of value. They have an "Earth Portal" now and were interested in starting a Health Portal, using us as a prototype. This is just an idea.

2) On Weds, 8/29, at 6 PM, Nancy, Kathleen will go over planning for the Peer Review Task- this will involve Simmons Lessell, Steve Galetta, Leah Levi (Aki Kawasaki unavailable - Aki- I am happy to email you summary in lieu)

3) On Weds, 8/29, from 630-730, Nancy, Kathleen will go over planning for two subcommittees whose tasks are linked- Curriculum and Collection Development, with Dick Imes, Victoria Pelak (unavailable), and Valerie Biousse.

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Minutes for NOVEL August 29, 2007

Grant ideas

Digital Universe has funding where you have ads that go away if you pay for a subscription. If you just watch the website—you would see ads. Low subscription fee.

Dana foundation New Zealand - Australia

With each group we reviewed:

We reviewed the mission: The Neuro-Ophthalmology Virtual Educational Library (NOVEL) is the key educational program of the North American Neuro-ophthalmology Society (NANOS), providing a new model for scholarly communication with opportunities for creating knowledge from original information sources. NOVEL offers open access to an organized, peer-reviewed, discipline-specific repository of high-quality digital multimedia educational resources and other resources that promote scholarly communication throughout the North American and international neuro-ophthalmology, neurology, and ophthalmology communities.

http://library.med.utah.edu/NOVEL/Committees/Steering_Committee.php

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Meeting with Jason Barton chair Wikipedia project

Committee members: not determined yet; Tim Martin happy to help, but can’t be in charge.

Nancy, Kathleen, Larry ex officio

Goal of the committee:

Wikipedia Sub-Committee: The neuro-ophthalmology encyclopedia (Wikipedia) will involve creating a living, changing body of neuro-ophthalmological knowledge in Wiki format. This may used as a foundation chapters from the unpublished Joynt and Bakers Clinical Neurology Online textbook.

Wikipedia: Encyclopedia of neuro-ophthalmology that is Wiki based. We would use the chapter from Joynt and Baker—Barton; Martin; KBD to contact Ruth to be sure that is ok to take Dan’s chapter

Important aspect is to assemble the chapter, add updates, new knowledge.

Chapters available now:

1. Barton, Jason: Eye movement
2. Jacobson: Pupil
3. Tim and Corbett: Afferent
4. others—Nancy to let us know the titles

The goal of the wiki is to provide an encyclopedia on line. Tie it to the curriculum outline—other learning objects— How to update contributions? Start as a text book—comprehensive of topics—already there. Break chapters into smaller sections. References: break into smaller lists with each topic? Every unit would have a statement: last reviewed by and by whom. Not open access to alter text; probably start by invitation and then see how it goes.

We may want to have:

• Alphabetical index
• Curriculum outline as topic list
• Table of contents for chapters

Wiki software has a learning curve; requires some skills for development. Larry will put a call out for experienced wiki using members.

To Do:

Find others who have experience Use the chapters we have to put into the Wiki. Determine if MediaWiki? is reasonable platform Eccles Library has the MediaWiki? software and Twiki software, already installed.

The curriculum outline is in the Wiki, but needs significant editing.

Nancy will send Jason the links to:

• WikiMedia? software
• NOVEL Wiki
• Digital Universe site
• oynt Baker - all chapters.

Jason will identify those who will join him. We will need to get Tim’s chapter (if it has end notes)

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Peer Review Sub-Committee: Simmons Lessel, Leah Levy, Steve Galetta

Ex officio: Nancy, Larry, Kathleen

Goal: The Peer Review committee or Editorial Board for NOVEL reviews new collections for content. Materials submitted by individuals will be reviewed by the Editorial board in a similar manner as articles are reviewed for a scholarly journal before acceptance. The peer-review protocol must be established, then implemented for NOVEL. Editing of material may also occur.

We have a mechanism for people to submit things electronically. We have received 2 submissions. 1) How do we assess material before adding them into the library. 2) Can we develop an on-line mechanism to review materials: Yes – accept into NOVEL No – reject for specific reasons Uncertain—send it out for review.

Committee members agreed it should function like an editorial board: send material to several reviewers All work can be done electronically. We will need a standard set of criteria for the various media types. For some content, may need to get outside reviewers or expand committee

The volume will vary: Backlogs on Kardon, Kennerdell, Moran, Advertise that we have a mechanism for on-line submission material:

The committee would 1) Develop criteria for peer-review to agree on 2) Review the on-line submission form—Look at this and provide feedback http://library.med.utah.edu/NOVEL/contribute/ 3) Create a tool kit to for the Peer Review Committee a. Develop review criteria for various media types b. Develop notification messages that can be customized as needed i. Rejection, with explanation ii. Notice of acceptance – explain that contributions to NOVEL are permanent c. Develop procedure for reviewing things as submitted 4) Identify standardized key words for materials accepted that can be linked to curriculum

Next steps: Start with a core group—if overwhelming add more

Nancy will send out the links for the submissions Nancy will do an email to everyone then reply all Nancy will look into a list-serve Image vs online tutorial: Nancy can send out 2 images and a tutorial, video

Material will be accessed by sending a link to a website—review it;

There will be no “chair” but there will be a small group of rotating editors—in turn may want to farm out to someone else.

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Collection Development committee/Curriculum Committee combined call

Curriculum Committee: Valerie Biousse, Victoria Pelak

Ex officio: Nancy, Larry, Kathleen

The goal of this committee: The Curriculum committee is charged with reviewing collections and material submissions for appropriateness in the curriculum. They seek content additions to the NOVEL collection where coverage is missing from the curriculum.

What materials do we need to fill in the Curriculum? How can we improve subject terms to improve findability?

Tasks: 1) Phase 1: Go through linked section IV of curriculum a. Identify which queries are inadequate, make suggestions 2) Phase 2: Review unlinked sections a. Search keywords and syonyms b. When materials found in NOVEL, suggest query terms for linking c. When materials not found in NOVEL, send topics to Rich Imes for work on collection development 3) We want reasonable retrieval – improve queries as needed 4) Phase 3: Search existing NOVEL collection and review terms used a. Make suggestions for improving retrieval by adding or changing terms

Normal things: Need normals as well as abnormal

Val will need to find some committee members

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Collection Development: Rich Imes

Ex officio: Nancy, Larry, Kathleen

Charge: The Collection acquisition/review committee will seek to add collections, review collections, and make recommendations about collections. Write to the Senior Members about donating to the NOVEL

Try to start filling out the holes in the curriculum outline—targeted materials--- Use list developed by Curriculum Sub-Committee for topics not covered.

First Target: Develop the normal collection, what is normal?

Suggestions for retiring members: 1) Identify the very best things in your collection for submission to NOVEL 2) Large collections may be too much right now—think about individual cases, really think about quality

- NancyLombardo, 08 Aug 2008

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