Flipping Your Class to Online? Teleconferencing? These University Hosted Options Can Help

Bryan Hull

Bryan Hull
Program Manager, Digital Publishing

Brandon Patterson

Brandon Patterson
As the Technology engagement librarian, I connect you to digital tools and emerging technologies. I create meaningful experiences using prototyping tools, virtual reality and online learning platforms.

As a result of the COVID-19 situation, many institutions and groups are taking steps to reduce in-person contact through asynchronous class sessions, recorded lectures, teleconferencing, and more. The University of Utah has begun taking steps in preparation for a scenario in which classes will need to be replaced with online or virtual alternatives. While the situation continually evolves, there are options for you to start preparing your class content or upcoming meetings to be available virtually on your own.

The Center for Teaching and Learning provides teaching technology tools and supports faculty, students, and staff in the use of these tools in online and physical learning spaces. They have teams that assist with Audio-Visual Technology, Course Development, Canvas Support, Video Production, and Exam Services.

The Tree of Hippocrates Education Studio at the Eccles Library is a one-stop solution for:

  • Lecture Capture
  • Video Recording
  • Video Conferencing (or teleconferencing)
  • Livestreaming

Which you can learn how to utilize for your class, conference, or event here: THE Studio Is Here for Your Online Teaching and Learning

However, there are options you can use on your own to convert your lectures to video or teleconference!

We’ll cover how to use Kaltura Mediaspace to record lectures and easily integrate into your Canvas courses. We’ll also cover some of the popular teleconferencing platforms available, and options available through the University of Utah. As always, you may always request a consultation with library faculty or staff by emailing: ehsl-reference@lists.utah.edu for one-on-one help!

Kaltura Mediaspace + Canvas

Kaltura is the video hosting solution utilized by the University of Utah to host, share, and integrate video content into Canvas Courses and beyond. It’s easy to use, integrates with your existing Canvas Course, and is available to all University of Utah affiliated users! To use Mediaspace, follow these steps:

  1. Navigate to https://mediaspace.utah.edu/ and login with your uNID & password in the top-right corner.
  2. To start a new lecture capture select “Webcam & Screen Capture” under the “Add New” button on the top right of the screen.
  3. Tick the “I agree to the above terms and conditions” box and click the “Open Link” or “Launch Application” button depending on which web broswer you are using. This will launch the Kaltura CaptureSpace Desktop Recorder.
  4. You should see a black bar with a red record button, screen, camera, and a microphone icon.
  5. Click “New Recording” to return back to the recording bar. You have the option to record Audio, Webcam, and Screen. When the icons are illuminated blue they are armed to record. Click on the blue icon in order to disable recording. If both Webcam and Screen are selected both will record simultaneously and appear as embedded videos after recording.
  6. When recording the Screen, you have the option to record either full screen or a selection of the screen.
  7. When recording a PowerPoint presentation it may be easiest to: open the presentation, begin recording in full screen, and launch the PowerPoint in slideshow mode.
  8. While recording your screen capture you have the option to annotate the screen with arrows, text, and a free-form draw tool. Click on the Pencil icon next to the microphone in the recording status bar.
  9. When you are finished recording, click on the “Stop” icon. You will be able to add a Title, Description, and some tags to your video before you Save and/or Upload the video. When you click Save & Upload the video is uploaded automatically to https://mediaspace.utah.edu/ (we recommend you do this.)
  10. Navigate back to https://mediaspace.utah.edu/ and click “My Media” underneath your name. You’ll be able to find your videos here and easily import them into Canvas if you’re an instructor.
  11. Turn on downloads for your video by clicking the pencil “Edit” icon, clicking the Downloads tab, and turn on the format you’re interested in. Source File is ideal for most scenarios.
  12. Your video is now available to be shared directly from Mediaspace (by using the Publish feature) or integrated into your canvas course (by navigating to “My Media” in the instructor view of your Canvas course!)

We also have a PDF version or an instructional video of these same instructions. Note: you can skip the equipment section as those steps are for use in THE Studio only. Teaching and Learning Technologies has a Knowledge Base with helpful Mediaspace information as well!

Narrated PowerPoint as Video (PC Only)

Perhaps you only have PowerPoint slides that you need to narrate, but do not need to annotate or include a video of yourself presenting. PowerPoint has built in options for inserting voice recordings and exporting as a video file. To do so, follow these steps:

  1. Open your PowerPoint presentation file in PowerPoint.
  2. For each slide you wish to narrate, navigate to the “Insert” tab and click “Media.”
  3. Under “Media” select “Audio,” and “Record Audio.”
  4. By default, this will record from your computer’s default sound input, usually the internal microphone. If your computer does not have an internal microphone a headset or USB microphone may be used! Make sure the proper input is selected in your computer’s audio settings.
  5. Once you click “Record Audio” a simple dialog box with a red record icon will appear. When you’re ready to record, click the record icon and begin speaking.
  6. Click “Insert” to add the recorded audio to the PowerPoint slide.
  7. After you have recorded audio for your entire presentation, navigate to “File,” “Export,” and select “Create a Video.” (Note: this functionality is not available on the OSX [Mac] version of PowerPoint.)
  8. Select “Create Video” and save the file to your desktop.
  9. You can upload your narrated PowerPoint video to mediaspace.utah.edu to easily insert into your Canvas course! Log-in to Mediaspace, click “Add New” and select “Media Upload” to add your video to your Mediaspace account!

Other alternatives exist, such as recording a presentation or simply doing a screen recording of your presentation with Mediaspace.

Video Conferencing/Teleconferencing

The University of Utah’s official video/teleconferencing solution is Skype for Business. Available for all students, staff, and faculty of the University of Utah campus, Skype for Business makes it easy to create a virtual meeting, share a link, add contacts, and broadcast your webcam, screen, and audio. To use Skype for Business:

  1. Navigate to https://skype.utah.edu/ and click on “Meet Me”
  2. Log-in with your uXXXXXXX@umail.utah.edu email address and password. The same credentials you would use to access uMail, Pulse, or Microsoft360.
  3. Fill out the details of your meeting, including a title, date, time, and presenter settings.
  4. Click “Save”
  5. A page will appear with a link that you can share with the colleagues that you wish to have join your video conference.
  6. Click the link yourself in order to launch Skype for Business. If you haven’t already downloaded and installed the program, do so from the meeting launch page.
  7. Log-in to the Skype for Business application with the same credentials as before.
  8. You are now hosting a video conference! You can select whether to share the webcam, microphone, or screen to your participants.

More step-by-step instructions and a video guide can be found on the training section of: https://skype.utah.edu/#training

Skype for Business is ideal for large meetings, especially for folks not affiliated with the University who can join Skype meetings as guests. Additional resources such as Zoom.us, Google Hangouts, etc. are also available.

The library is here to help you get started on your projects! Contact the library’s staff and faculty through ehsl-reference@lists.utah.edu, live online chat, or calling the front desk (801-581-5534) for assistance.