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EHSL - Donation Guidelines

Monetary Donations

To make a cash, matching, or schedule payments gift to the Eccles Library.

Non-Monetary Donation Guidelines

The Spencer S. Eccles Health Sciences Library (Eccles Library) is grateful to the individuals and departments who have enriched our collections through the years with book, journal, and material donations.

However, in keeping with its strategic mission to prioritize access to online, rather than print, resources and due to limited space and the high cost of storage and processing, the Eccles Library must be judicious in its acceptance of gifts.


The Library does not accept book donations without prior authorization. Materials dropped off at the Library without previous agreement from library staff will be rejected and returned to the donor. See How to Make a Donation for instructions on obtaining approval for your proposed donation.

Items we may consider accepting include:

  • Books published within the past five years in the health sciences
  • Books published within the past five years in ancillary fields such as biostatistics, study design, research methodology, etc.
  • Casual reading material suitable for our Browsing Collection

Books should be in good physical condition and without excessive markings.

Eccles Library does not accept:

  • Outdated reference materials
  • Superseded editions of academic texts


The Eccles Library does not accept bound or unbound print journal issues.

Items of Historical or Local Significance

The Eccles Library seeks to acquire, preserve, and make available for research and instruction, materials documenting the history of health sciences disciplines, biomedical sciences, life sciences, health and disease in our society.

For its History of the Health Sciences Collection, the Library is interested in collecting:

  • Books published prior to 1920
  • Classic or seminal works in health-related fields
  • Biographies of health professionals
  • Histories of specialties and hospitals
  • Manuscript collections that document individuals and organizations that specialize in health care in the Mountain West
  • Ephemera in health-related subjects
  • Personal papers or organizational records in health-related fields, particularly those in the Mountain West and at the University of Utah
  • Artifacts on a case by case basis

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    How to Make a Donation

    Please submit a list of potential gift materials, including titles, publication dates, and/or item descriptions to assist the Eccles Library in determining its ability to receive your proposed donation. The list - as well as any inquiries about the suitability of a particular donation - should be sent to Christy Jarvis (christy.jarvis@utah.edu).

    Deed of Gift

    If the Library determines it is able to accept your donation, please complete the Deed of Gift and include it with your donation.

    Conditions of Acceptance

    Gifts are accepted with the understanding that they become the property of Eccles Library upon receipt and that the Library may make all necessary decisions as to their retention, location, cataloging, and other considerations relating to their use and disposition. Materials accepted but not added to the Library collections may be exchanged with other libraries throughout the world, sold, or disposed of through charitable organizations, or other means.

    Donations to the Eccles Library may provide you with tax benefits. Due to IRS regulations, the Library cannot appraise any donations. However, the Library is happy to provide a letter of acknowledgment that may be used for income tax purposes. Donors wishing to claim a tax deduction may want to consult with their income tax preparer or the U.S. Internal Revenue Service for the proper procedure.

    Donation Options for Material Not Accepted by the Library

    For donations not accepted by Eccles Library, consider the following alternatives:

    The Eccles Library Director or Librarian(s) responsible for Collection Management may make exceptions of any of these guidelines if the acceptance of a donation serves the best interests of the University.

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