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Library Policies

Our Mission and Vision

The mission of the Spencer S. Eccles Health Sciences Library is to advance and transform education, research, and health care through dynamic technologies, evidence application, and collaborative partnerships. The library contributes to the success of health professionals, students, researchers and the community.


The library is recognized locally and nationally as a leader of intellectual exploration and as a catalyst for innovative discovery.


Spencer S. Eccles Health Sciences Library is a Regional Medical Library (RML) for the Midcontinental Region in the National Network of Libraries of Medicine (NN/LM) awarded by the National Library of Medicine. We are also home to the National Library of Medicine's National Training Center, which offers e-learning and in-person classes related to NLM products and services.


As part of the Health Sciences Center, the library is located south of the School of Medicine. See map.


Library Policies

Table of Contents


Patron Responsibilities

You have a responsibility to occupy the library in a manner that promotes a safe, secure, open, and supportive environment. Please help us make the library an enjoyable and productive place for all of us.


In order to protect your right of access, promote your safety, and protect library resources and facilities, the library prohibits activities that present health or security risks, damage library resources and/or property, disrupt library operations, or are illegal. Any behavior that is disruptive to library use is prohibited.


  For your safety and security:

  • You are expected to behave in a manner that ensures your safety and that of others.
  • Personal belongings should not be left unattended at any time.
  • Parents are responsible for their children's safety and behavior.
  • Suspicious or threatening behavior and accidents should be reported to library staff immediately.
  • Bicycles are not allowed inside the building.
  • Roller blades, skateboards and/or scooters should not be used inside the building.

For protection of the library resources, facilities, and equipment:

  • Library equipment should be used with care.
  • Library staff should be alerted to missing items in collections.
  • Service animals assisting persons with disabilities are welcome.
  • Covered drinks and snacks are permitted. Please clean up after yourself and report spills to staff.
  • Smoking and the use of chewing tobacco are prohibited.
  • Theft, vandalism, graffiti, and other intentional damage to library property and collections are criminal activities punishable by law.

In consideration of others:

  • Show respect and courtesy for other library users and staff.
  • Refrain from disruptive behavior that affects others' use and enjoyment of the library.
  • Be considerate of those around you when using computers in public areas. Avoid viewing websites and content that other patrons may find offensive.
  • Respect posted time limits and use restrictions on computers in the library.
  • Cell phone conversations should be conducted in appropriate conversational areas.

Library staff and administration reserve the right to enforce these guidelines consistent with the Utah Administrative Rules and University of Utah policy including the Code of Student Rights and Responsibilities. Campus Police will be called when necessary.


Reviewed by the University of Utah Office of General Counsel and approved by the Spencer S. Eccles Health Sciences Library Leadership Team, July 2012.


EHSL Food and Drink Policy

The purpose of this document is to define EHSL areas where food and drink may be consumed and locations where the sensitivity of collections or equipment require the space to be free of food and drink.


  • Food is permitted in all EHSL areas except the History of Medicine Room.
  • Food and drink are prohibited in the History of Medicine Room unless coordinated with EHSL Admininstration.
  • Trash and recycling should be disposed of in the appropriate containers.
  • If you spill something, notify a library employee immediately so that it can be cleaned up quickly.
  • Disinfecting wipes are provided at the EHSL Front Desk. These wipes may be used on tables and keyboards but not on computer monitors.

EHSL Study Rooms

Study rooms are intended to be used for educational purposes and the legitimate business of the University. Current University of Utah Health students, faculty, and staff have priority in the use of library resources, services, and facilities. Public visitors may use these study rooms only as participants in University- or Library- sponsored activities. Room capacities must be observed.


EHSL's two study rooms are numbered 006 (Capacity: 2) and 027 (Capacity: 6) and are located on the Lower Level. They generally operate on a first-come, first-served basis but may be reserved for a period of up to four hours at a time. The Synapse Room Schedule and the form for submitting a room reservation request are linked in the right-hand column on the EHSL website. Rooms are available for scheduling during regular library open hours only.


If the two study rooms are occupied, group study is allowed in the Synapse bays and at the group tables on the library's upper level. These locations are in more open areas, so conversation should be kept at a lower volume. Additionally, there are study rooms available in the Health Sciences Education Building (HSEB). If they are not reserved for classes or meetings, the following rooms are unlocked and available for studying in HSEB: 2912, 2928, 2929, 2931, 2949, 2957, 2962, 2968, 2969, 2971, 3515A, 4100A, 4100D, 5100A, 5100D.


Policies and responsibilities


  • Be respectful of others and remember the rooms are not soundproof.
  • Any patron, including public visitors, must observe all EHSL Policies.
  • Do not leave personal belongings unattended at any time. If you notice items left unattended, notify the EHSL front desk.
  • Leave rooms in good order for the next user.
  • Leave mobile furnishings in an orderly arrangement for the next person or group.
  • If there is a conflict with your reservation or an issue with the space, contact the EHSL front desk on the main level.
  • Report issues -
    • For technology-related issues, contact either the EHSL front desk or the IT department in room 3100 of the Health Sciences Education Building. Use our ASK EHSL contact form after regular library hours.
    • For non-technology-related issues, contact either the EHSL front desk (during regular library hours) or report the issue via our contact form: ASK EHSL so that we can address the issue during regular library hours.
  • Recurring meetings or study sessions may only be scheduled one week at a time. Recurring meetings are subject to EHSL Administration approval before they may be scheduled.
  • Any patron, including public visitors, whose reservations or behaviors violate these policies, may have their reservation(s) cancelled and their access to scheduling these rooms may be revoked.

To request a reservation, or recurring event, please contact us here.


Definitions
For the purpose of this policy, educational purposes and legitimate business of the University is defined below:

  • Reservations or use by University-Sponsored or Library-Sponsored Activities:
    • "University Course": Offered by a degree-granting program at the University of Utah which, when completed, will result in the awarding of credit hours verifiable through the Office of the Registrar.
    • "Library Class": A training session taught or co-created by an EHSL employee for the purpose of teaching or learning library research and technology skills or to obtain information about library services and resources.
    • "Event": All advanced reservations made more than 48 hours in advance and that are not for a University Course or Library Class, including but not limited to lectures, meetings, workshops, or trainings.
  • Reservations or use by University-Sponsored or Library-Sponsored Groups:
    • "University Department": A University of Utah academic unit (including colleges, schools, departments, and free-standing divisions), administrative office of academic units, general university administration, Continuing Education, and any other service, agency, and function of the university (including an institute, center, program, council, and faculty).
    • "Student Group": An organization authorized by faculty, council, or the administrative head of a University Department in which University of Utah students are eligible for membership.
    • "Sponsored Group": An organization independent of the University of Utah whose use of EHSL space is overseen by a University Department or Student Group and is consistent with the mission of the University and Library.

Synapse Rooms

The Synapse is located on the Garden Level of the Spencer S. Eccles Health Sciences Library (EHSL). It has conference rooms, offices, lounging areas, and a small kitchenette. In addition, there are five bays for group work; each bay offers cable hook-up to a large display monitor, internet connection, and mobile dividing white boards.


Reservation Policies


  • The group work bays are usually first-come, first-serve.
  • The remaining Synapse is available to be scheduled through approval by synapse@lists.utah.edu.

Available Technology and Equipment


  • On-call IT support is available during normal working hours (Monday-Friday, 7:00 a.m.-6:00p.m.). Paid IT support is available after-hours and on weekends at a rate of $50.00/hour, 1 hour minimum.

  • Group work bays and lecture hall (Room 25):
  • 6 wall-mounted display panels with HDMI hook-ups
  • All display panels can show the same material by using the Master HDMI port
  • Set larger monitors' input source to "Master"
  • Set smaller monitors' input source to "DVI-D"
  • Adaptors and cables are available for check-out at the Front Desk

  • Conference rooms:

  • A smart-board is available in Room 29/30
  • Room 29/30 can be divided in half with a moving wall. Please contact the Front Desk if you would like the room divided. Do not try to move it yourself- a key is required.
  • WiFi: UGuest or UConnect
  • Laptops, tablets, adaptors, dry erase markers, and cables are available for check out at the Front Desk.
  • HSEB Help Desk: 801-583-3522; EHSL: 801-581-5534 or 866-581-5534

Expectations


  • Food and beverages are allowed in the Synapse, but please clean up and use proper disposal options!
  • There are several trash cans and recycling bins in the Synapse area.
  • A large dumpster is available to the right of the Garden Level west entrance doors by the loading dock (behind the short brick wall).
  • Recycling cans are available to the left of the Garden Level's west entrance doors.
  • Furniture and equipment set up and take down is your responsibility.
  • Please wipe off your deliberations on the glass walls and white boards.(Pro tip- Take a picture of your writing, drawing, etc. first)
  • Facilities are reserved in the order in which the requests are received. EHSL reserves the right not to grant a request and to either reassign or cancel reservations based on priority needs.
  • The event planner is held financially responsible for any special clean-up, maintenance, or repair resulting from the event.
  • EHSL is not responsible for any lost, stolen, or damaged property belonging to those using the Synapse.

Parking


  • Before 6:00pm, there are metered parking spaces on the west side of the Library and visitor parking at the Health Sciences Parking Center.
  • After 6:00pm and weekends, all non-reserved parking spaces are available.
  • For other parking options, view the university map at http://www.map.utah.edu/.

Normal Configuration


  • Room 25- 6 bays with 4 tables and 8 chairs at each bay; bays are divided by mobile white boards
  • Room 27- 1 table, 5 chairs
  • Room 29/30- 8 tables, 18 chairs, 2 mobile white boards, 1 smart board

Questions


  • Phone: 801-581-5534 or 866-581-5534


Read the full PDF document


Reviewed by the University of Utah Office of General Counsel and approved by the Spencer S. Eccles Health Sciences Library Leadership Team, July 2012.


Computer Use

The Spencer S. Eccles Health Sciences Library (Eccles Library) supports the teaching, research, and learning mission of the University of Utah.


The University of Utah makes available information resources that may be used by University students, faculty, staff, and others. The University of Utah Information Resources Policy (Policy 4-002) states that these resources are intended to be used for educational purposes and the legitimate business of the University and in a manner consistent with the public trust. Appropriate use of these resources includes instruction, independent study, continuing education, authorized research, independent research, and the official work of the offices, departments, and recognized student and campus organizations of the University.


Inappropriate uses include interfering with the work of others, wasting resources, using the resources for private economic purposes, gambling, and any activities that include the violation of state or federal laws and University policies and procedures. Obscenity and child pornography are prohibited by law.


The Eccles Library endorses and promotes the principles of intellectual and academic freedom and does not restrict access to information. These important freedoms come with important responsibilities. Users of library computer workstations should be aware that some information resources, including sites on the Web, could be offensive to other library users. Be considerate of those around you when viewing materials in public computer areas. While you generally have the right to look at whatever you choose to view, this right is balanced by the rights of others to work in a setting free of intimidation, harassment or hostility.


Users must be considerate in their use of shared resources and refrain from monopolizing equipment. During peak times when computer workstations are in demand, recreational use such as playing games will be disallowed. When people are waiting for access to a computer, reasonable time limits will be imposed.


The privacy rights of other library users should be respected. Parents are responsible for determining whether content of electronic resources is appropriate for children and youth, for controlling their use of these resources, and for their children's safety and behavior in the library. Use must be in compliance with state and federal laws and University of Utah policies and procedures. Violation of the provisions of this policy may result in the withdrawal of access and may subject the user to disciplinary action or academic sanctions consistent with University policies and procedures. Users who are not faculty, staff or students may have their access to information resources revoked if they violate this policy.


Reviewed by the University of Utah Office of General Counsel and approved by the Spencer S. Eccles Health Sciences Library Leadership Team, July 2012.


Labs

University of Utah Student Computing Facilities


Acceptable Use Policy


I. INTRODUCTION

The University of Utah Student Computing Labs are intended to be used for educational purposes and the legitimate business of the University in a manner consistent with the public trust.


This policy establishes guidelines for appropriate use of student-fee funded Student Computing Facilities.


II. REFERENCES

University of Utah Policy and Procedures:


III. ACCESS TO STUDENT COMPUTING LABS

  1. Student computing labs are funded primarily from student computing fees and are for the use of University of Utah students, faculty and staff. Others may use these labs as participants in University sponsored activities. Labs may develop procedures to issue temporary passes to participants in University sponsored activities.
  2. Individuals using the facilities may be asked to verify their University status by showing a University ID or by logging into computer systems. Individuals not authorized to use the facility may be required to leave.
  3. Computer Accounts are assigned to control access to some computing resources.
    1. Users are responsible for all uses of the Computer Account. User IDs and passwords must not be shared with other users. Users must log out at the end of each session.
    2. Knowingly using a Computer Account assigned to another person is a violation of University policy.

IV. USE OF STUDENT COMPUTING LABS

  1. Appropriate use of computing resources, which are supported by student fees, include academic study, instruction, and independent study or research. University related work by departments and recognized student and campus organizations of the University are acceptable.
  2. Inappropriate uses include interfering with the work of others, wasting resources, using the resource for private economic purposes, gambling, and any activities that involve the violation of state or federal laws and University policies and procedures. During peak times when computer workstations are in demand, recreational use such as playing games may be disallowed.
  3. The University of Utah endorses and promotes intellectual and academic freedom principles and encourages access to information. While users generally have the right to read and view materials of their choice, this right is balanced by the rights of others to work in a setting free of intimidation, harassment, or hostility. Child pornography and obscenity are illegal. Activities that create a hostile and/or intimidating environment for others are prohibited under University of Utah Policy and Procedure 2-6A and 2-32.

V. ACADEMIC ENVIRONMENT

  1. Users are expected to respect the rights of other users to create an environment suitable to academic pursuits. The following activities are prohibited.
    1. Activities that disrupt the work of others, including but not limited to unnecessary noise.
    2. Activities that encroach on others' legitimate expectations of privacy.
  2. Users are expected to behave in ways that enhance the environment for others and promote the reliable operation of laboratory computer systems.
    1. Eating or drinking in the labs is prohibited.
    2. Users must cooperate with the staff of the computing facility and behave in a respectful manner to them.
    3. Users must not abuse laboratory computer systems or other equipment.
    4. Users should report problems with computer lab equipment.
  3. Parents are responsible for their minor children's behavior, safety, and the content of information resources viewed or accessed by them in University facilities. Children who are not University of Utah students or participants in University sponsored activities must not be allowed to use lab systems or interfere with the work of others. Children must not be left unattended in lab facilities.

VI. COPYRIGHT PROTECTION

Users must not make or use illegal copies of copyrighted or patented materials, information, or software, or to store such copies on University systems, or to transmit such information and software over University Networks.


Almost all forms of original expression that are fixed in a tangible medium are subject to copyright protection, even if no formal copyright notice is attached. Written text, video, recorded sound, digital images, and computer software are some examples of works that are usually copyrighted.


For more information regarding copyrights please refer to the following site: http://www.lib.utah.edu/research/copyright.php


VII. USE OF STUDENT COMPUTING LAB HARDWARE AND SOFTWARE

  1. Some lab systems are configured for specific applications such as image scanning, video editing, teleconferencing, or similar purposes. Users who require the specific resources provided by these systems have priority.
  2. Users are required to use the lab computer in a manner that does not have a detrimental impact on the stability and functionality of the systems or networks. The following activities are specifically prohibited.
    1. Changing system or software configurations.
    2. Installing any software without prior permission from lab staff.
    3. Disconnecting hardware, installing hardware, or changing hardware configurations.
    4. Engaging in any activity intended to compromise system security, compromise the privacy of other users, or obstruct the work of others. This includes but is not limited to port scanning, network sniffing, keystroke logging, using remote control software, password cracking, and similar activities.
    5. Using lab systems to attack, interfere with the proper operation of, or compromise the security of other computer or network systems.
    6. Using lab systems to send forged e-mail, send bulk mail, send unsolicited commercial e-mail, or to fraudulently misrepresent the user's identity in any communication.
    7. Using lab systems to initiate any communication intended to intimidate, coerce, harass, or threaten others.
    8. Using lab systems to distribute or develop viruses, worms, or similar software.
    9. Illegally sharing copyrighted materials with others.
    10. Installing any server software such as FTP, telnet/ssh, Web, SMTP, file sharing, and game servers. This includes but is not limited to "peer to peer" file sharing software such as KaZaA, Gnutella, or similar programs.
    11. Some labs permit attachment of FireWire and USB devices such as cameras and camcorders for course-related work. Other labs impose more restrictive rules. Check with laboratory staff for specific information regarding these uses.
  3. Laptops may only be connected to network jacks specifically provided for this purpose. Disconnecting lab systems to connect laptop computers is prohibited. Connecting laptops to unused network jacks is also prohibited. All use of laptops in University computing facilities is governed by University policies and state and federal law.

VIII. POLICY ENFORCEMENT

A violation of the provisions of this policy may result in the withdrawal of access and may subject the user to disciplinary action or academic sanctions consistent with University policies and procedures.


All criminal activities will be referred to University Police, State and/or Federal agencies.


Rev. 7/26/02


Reviewed by University of Utah Office of Legal Counsel July, 2002.


Diversity & Inclusion

The Spencer S. Eccles Health Sciences Library is fully committed to affirmative action and to policies of nondiscrimination and equal opportunity in all programs, activities, and employment.


We are here to assist anyone who seeks access to health information without regard to race, color, religion, national origin, sex, age, status as a disabled individual, sexual orientation, gender identity or expression, genetic information or protected veteran's status. The library strives to provide equal access for people with disabilities, and reasonable prior notice may be needed to arrange accommodations.


Report evidence of practices not consistent with these policies to: Director, Office of Equal Opportunity and Affirmative Action, (801)581-8365 (V/TDD)


Service Philosophy

We are committed to providing the highest quality service. We are here to assist any person who seeks our services, and to provide instruction and access to information through the wealth of print and electronic resources.


As a user-centered library, we treat people with dignity and respect. All questions are valid and answered to the best of our ability.


In order to accomplish this:

  • We acknowledge and address the person respectfully and in a timely manner.
  • We respond to information requests positively and proactively.
  • We strive to be honest, fair and non-judgmental in responding to requests.
  • We respect the need for confidentiality.
  • We offer creative solutions to unique service requests.
  • We acknowledge stated problems and work towards a solution.
  • We utilize our colleagues' skills and knowledge to provide excellent service to the best of our ability.


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